QuickBooks for Mac has partnered with Ben Hess of Bay Area Pictures for a series of videos on how he uses QuickBooks. In this video, Ben talks about how jobs help him organize his transactions.
Video script:
Hi I’m Ben, a Silicon Valley small business owner, and I wear lots of hats, just like you. I’m here to help you become more comfortable in wearing the Accounting hat.
As a small business owner, what are the two primary sources of business? Referrals from our professional network and also new work from existing clients and customer!
If you’re a service provider like me and if you’re fortunate enough to win multiple projects from the same client, Jobs are an excellent way to track different projects you do for the same customer.
For example, I have a project to produce a video series for a customer so I create a job to track that project. And then – good news – a few months later the same customer requests another video. I then create a new job for that customer, which allows me to separate revenue and expenses for each video project that I produce. This enables me to understand the profitability I have on a per project basis. For example, tracking Unbilled Costs by Job helps ensure I haven’t forgotten to invoice a customer for additional expenses.
And since I’m using QuickBooks to create proposals and invoices, I can also keep notes and track project details too.
Of course, all the jobs you do for a customer are available through the Customer Center. Jobs are a super flexible Quicksbooks feature and which be used to associate one entity with another for billing and reporting purposes.
Thanks for watching! For more more in-depth videos and articles, check out the online magazine by Quickbooks Mac at quickbooks.com/littlesquare.
About Ben Hess
